How to discuss your plans with your neighbour

Welcome to our guide on how to approach your neighbour with your building plans in a courteous and respectful manner. Engaging in open and friendly communication is often the first step towards a smooth and successful building project. The aim of the conversation is to describe the works that you intend to perform, discuss any concerns trying to resolve them in a way you are both happy with and finally gain informal consent for the work.

Step 1: Choose the right time and place

Select a convenient time: Approach your neighbour at a time that is convenient for both parties. Avoid early mornings, late evenings, or busy weekends.
Choose a comfortable setting: Opt for a relaxed and private setting, free from distractions, where you can have an uninterrupted conversation.

Step 2: Explain your plans

Prepare your presentation: Have a clear, concise outline of your plans ready. This should include details about the nature of the work, its duration, and any potential impact on your neighbour's property.
Explain the benefits: Emphasise how the project can potentially enhance the value and liveability of both properties in the long run.

Step 3: Address concerns

Invite questions and concerns: Give your neighbour the opportunity to voice any concerns they may have. Listen attentively and provide honest, informed answers.
Offer solutions: If possible, propose solutions or mitigations for any concerns raised. This demonstrates your willingness to work together amicably.

Step 4: Seek informal consent

Take notes: Record key points of the conversation for your own reference. This can be useful in case there are any follow-up discussions.
Seek informal consent: Gaining your neighbours informal agreement is the desired outcome of this conversation. If your neighbour expresses agreement and is comfortable proceeding, consider asking for their informal consent in writing. Alternatively they may need time to consider all that has been discussed. In this case arrange a time to follow up with them.

Step 5: Discuss next steps

Document signing: Assuming you have gained informal consent the next step is for you to generate the documents and deliver the formal notice and response letters to your neighbour for them to sign.
Schedule of condition: After the documents have been signed it is advisable to perform a schedule of condition. This can be performed together with your neighbour, you can read more about this in our guide here.

Step 6: Maintain open communication

Keep your neighbour informed: As the project progresses, provide periodic updates to your neighbour about the timeline and any significant developments.
Address concerns promptly: If any unforeseen issues arise during the building work, communicate these promptly with your neighbour and discuss potential solutions.

By engaging in open, honest, and respectful communication, you pave the way for a harmonious building process. Remember, a good neighbourly relationship can greatly contribute to the overall success of your project.

Should you have any further questions or require additional guidance, our friendly team at Our Party Wall is here to assist you.